Parks & Facilities Manager

HOW TO APPLY

Submit an online employee application. Please submit an updated resume and a cover letter with your online application; both are required for your application to be considered complete. 

POSITION SUMMARY 

This position is responsible for planning, coordinating, and overseeing all aspects of maintenance and repair for parks, recreation, and city facility services. The role ensures the provision of safe, sustainable, and attractive active and passive-use parks and recreational opportunities for residents and the public. Under the direction of the Parks and Recreation Director, this position fosters a positive working environment, encourages high-level performance, and ensures employee safety. Key duties involve developing, implementing, and overseeing the work plan and contracts for the park’s maintenance division, as well as training, developing, and supervising employees. Work will be within an office setting and in the field to troubleshoot and support staff.

ESSENTIAL FUNCTIONS 

The following duties are normal for this position.  However, they are not to be construed as exclusive or all–inclusive.  To perform this job successfully, an individual must be able to perform each duty satisfactorily.  Other duties may also be required or assigned.

1. Provides leadership and training to maintenance staff, coordinates cross-training opportunities, and mentors team members to support professional growth, achieve departmental goals, and maintain a motivated workforce
2. Schedules daily work assignments and reprioritize assignments as needed to ensure timely completion of work. Prepares documents to record daily work activities.
3. Oversees the maintenance and care of City park facilities, including but not limited to mowing, irrigation, turf management, and equipment upkeep. Responsibilities also include maintaining buildings, restrooms, landscaping, athletic fields, the campground, and walking trails across all City of Smithville properties. Performs inspections on playground equipment, public facilities, trails, and other equipment to ensure the safety of parks and proper working condition of equipment in recreation facilities.
4. Assists Parks and Recreation Director with development of Request for Proposals and the administration of contracts.
5. Coordinates the repairs and maintenance of public facilities.
6. Performs snow removal operations with Public Works
7. Performs landscape maintenance, including edging and mulching beds, weeding, watering, fertilizing, turf renovation and pruning and or removal of trees.
8. Ensures proper care and maintenance of tools and equipment is completed; coordinates maintenance as needed.
9. Responds to customer service inquiries, providing appropriate follow-up, referral, or resolution.
10. Monitors inventory and orders supplies, and equipment as needed.
11. Responds to emergency situations concerning malfunctioning public facilities, equipment, tools, systems; analyzes situation and takes appropriate action.
12. Notifies Supervisor of servicing required by outside vendor and/or contractor.
13. Ensures all activities are carried out in a safe manner; adheres to all safety regulations; ensures all regulations pertaining to the safe use of equipment are understood and followed.
14. Provides training to all new Parks and Recreation maintenance personnel.
15. Reports all accidents to the appropriate authority. Follow all policies for reporting.
16. Provides backup assistance to other department personnel as needed.
17. Maintains appropriate records including complete equipment repair history, work orders, daily job card, building maintenance, and other related data. Completes written records of labor and materials used for each work project.
18. Performs minor HVAC, plumbing, electrical, structural repairs and construction to all City facilities, parks, campgrounds and open spaces.
19. Oversees the preparation of athletic field playing surfaces for leagues as scheduled. Includes dragging, lining, setting bases, repairing fences, trimming, mowing, and trash pick-up.
20. Provide the Director with important information for budgeting, bids, grants, and statistical reports. Compare, shop, and bid out on supplies and equipment.
21. Develops maintenance cost projections and recommends budgets; monitors maintenance expenditures to assure compliance with established financial guidelines; develops and monitors budget(s) and monitors fiscal condition of the department.
22. Project management. Works in conjunction with the Parks and Recreation Director to plan and supervise annual and periodic park projects.

25. Reports to work for on-call after hour needs, as assigned.
26. Performs emergency repairs and work as necessary.
27. Other duties as assigned.

REQUIRED JOB COMPETENCIES

1. Knowledge of safe operation and maintenance of tools, equipment and facility systems.
2. Knowledge of and experience with the operation and maintenance of grounds care equipment, construction equipment, and shop tools including, but not limited to chainsaws, blowers, string trimmers, welders, oxy-acetylene torches, power saws, drills, sewer snakes, earth drills, aerators, sprayers and spraying equipment.
3. Knowledge of and experience with the operation and maintenance of heavy equipment such as, but not limited to mowing equipment, tractors, dump trucks, motor graders, backhoes, wheel loaders, trenchers, aerators, seeders, personnel lifts, skid-steer loaders, and full-size pickups.
4. Knowledge of and experience with parks and park systems, irrigations systems, trees, shrubs, turf management, other plant material.
5. Knowledge of Personal Protective Equipment.
6. Ability to adapt and take control of situations, dictating subordinate activities in a responsible manner.
7. Ability to instruct and train in methods and procedures.
8. Ability to organize, assign, and modify the work assignment of others, and (re)-establish priorities to meet deadlines.
9. Ability to understand and follow oral and written instructions.
10. Knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software.
11. Knowledge of computer software consistent for this position.
12. Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
13. Ability to understand and effectively carry out local policies and procedures, written instructions, general correspondence, and Federal, State, and local regulations.
14. Ability to perform detailed work accurately and independently in compliance with stringent time limits with minimal direction and supervision.
15. Ability to prepare and maintain accurate and concise records and reports consistent with the position.
16. Ability to communicate clearly, concisely and effectively in English with staff, administration, and the public in both written and verbal form.
17. Ability to define problems, exercise sound judgment, and address a variety of situations.
18. Ability to think quickly, maintain self-control, and adapt to stressful situations.
19. Ability to maintain professionalism at all times.
20. Ability to work as a member of a team.
21. Ability to establish and maintain effective working relationships with others.
22. Ability to perform mathematical calculations required of this position.
23. Ability to work the allocated hours of the position and ability to work flexible hours to include evenings, nights, weekends and holidays due to adverse weather conditions, construction projects, or other emergency service.

PHYSICAL AND WORK ENVIRONMENT

The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law.  Employees needing reasonable accommodation should discuss the request with the employee’s supervisor. 

• This work requires the occasional exertion of up to 75 pounds of force; work regularly requires sitting, frequently requires using hands to finger, handle or feel and repetitive motions and requires walking on uneven terrain, stooping, kneeling, crouching, crawling, climbing stairs and ladders, and reaching with hands and arms.
• Work performed may require walking or standing to a significant degree on rough terrain or may involve sitting for long periods with pushing and pulling of arm and/or leg controls.
• Work may be performed above or below ground, to include confined spaces.
• Work has standard vision requirements.
• Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
• Hearing is required to perceive information at normal spoken word levels.
• May be subject to hazardous chemicals/pesticides.
• Duties are performed under all weather conditions and include exposure to inclement weather.
• Frequently works near moving mechanical parts and is frequently exposed to cold, wet and/or humid conditions.